RFP Hydrogeologic Consultant Services

REQUEST FOR PROPOSAL
Hydrogeologic Consultant Services
Proposals are Due by 4:30 PM, Friday, March 30, 2023

Lakewood Water District seeks proposals from persons and/or firms that have a Washington State Licensed Professional Hydrogeologist Certification. The consultant would provide technical support services during the construction phase for two new groundwater wells. The wells will be drilled to a depth of more than 500 feet deep with a cable tool method.

Background

The District is implementing a comprehensive program to mitigate for PFAS contamination in numerous District wells. Part of that program is to drill two new wells at their Lake Avenue and Scotts wellfield sites. These new wells (K-3 at Lake Avenue and G-4 at Scotts) will be drilled into much deeper uncontaminated aquifers to provide new water supply to replace supplies that have been lost due to PFAS contamination. The District has secured funding through a Congressionally Directed Spending (CDS) appropriation that is administered by Region 10 of the Environmental Protection Agency (EPA). EPA has designated this funding program as Community Grants. The Community Grants program requires that grant recipients use a competitive selection process for procuring professional services for projects funded through this program. The District’s expectation is that the services will begin in April 2023 and continue through the rest of the year, depending on the schedule of the well driller selected through a competitive selection process.

SCOPE OF SERVICES

Review hydrogeologic studies and technical documents prepared for constructing the proposed groundwater wells at the Lake Avenue and Scotts sites. Prepare all required permitting applications and supporting documentation to construct any proposed well agreed to by the District. Provide technical support during well construction activities. Anticipated support services will include, but not be limited to, on-site construction observation, logging of well construction, observing well pump testing, coordinating with well driller (to be determined through competitive bidding), reviewing pay requests, contractor RFI’s, and reviewing change order requests. The selected proposer will also recommend mitigative measures that would likely eliminate impacts to nearby wells, infrastructure, groundwater levels, and water quality with potential maximum pump specifications (e.g.horizontal distance increased, first screen depth increased, maximum screen depth decreased, annular seal depth increased, intermediate seals, etc.). Reports shall be submitted in a format agreed upon with Lakewood Water District. The report may include but not be limited to GIS files, Excel files and water sample results.

SUBMITTAL REQUIREMENTS AND DEADLINE

Interested parties shall submit one electronic copy of their proposal to the following email addresses no later than 4:30 PM on March 30, 2023:

Marshall Meyer, Engineering Manager, mmeyer@lakewoodwater.org 
Don Stanley, Pumping Department Lead, dstanley@lakewoodwater.org

All questions related to the submission of the proposal shall be directed to mmeyer@lakewoodwater.org by March 23, 2023. Questions will be answered via addenda to the RFP prior to the submittal deadline; however, Lakewood Water District reserves the right to decline to answer any and all questions. Proposals submitted by consultants shall contain the information identified in this RFP. Late submittals are considered non-responsive and will be rejected. It is the sole responsibility of each prospective consultant to ensure that its proposal reaches Lakewood Water District by the time and date specified. Once opened, all responses become public record and will be available to the public for review. Each respondent is responsible for all their expenses incurred during the RFP process.

This RFP does not commit Lakewood Water District to enter into an agreement, to pay any costs incurred in the preparation of a proposal in response to this request, or to procure or contract for services. Lakewood Water District reserves the right to accept or reject any or all submissions received as a result of the request, to negotiate with any qualified firm, or to modify or cancel in part or in its entirety this RFP if it is in the best interest of Lakewood Water District to do so.

Lakewood Water District reserves the right to amend this RFP by addendum prior to the final submittal date. Any addenda to the RFP will be distributed through the Lakewood Water District website. It is the consultant’s responsibility to monitor Lakewood Water District’s website for possible addenda related to this RFP. Consultants who submitted proposals will acknowledge receipt of all addenda.