RFP Endangered Species Act, Migratory Bird Treaty Act and Bald & Golden Eagle Protection Act Conformance/Compliance
REQUEST FOR PROPOSAL
Endangered Species Act, the Migratory Bird Treaty Act, and the Bald and Golden Eagle Protection Act.
Proposals are Due by 4:30 PM, Monday, October 31, 2022.
The Lakewood Water (District) is seeking proposals from qualified consultants to provide professional assessments and documentation of conformance and compliance with the Endangered Species Act (ESA), the Migratory Bird Treaty Act (MBTA), and the Bald and Golden Eagle Protection Act (B&GEPA).
Background
The District is implementing a comprehensive program to mitigate for PFAS contamination in numerous District wells. Part of that program is to drill two new wells at their Lake Avenue and Scotts wellfield sites. These new wells (K-3 at Lake Avenue and G-4 at Scotts) will be drilled into much deeper uncontaminated aquifers to provide a new water supply to replace supplies that have been lost due to PFAS contamination.
The District has secured funding through a Congressionally Directed Spending (CDS) appropriation that is administered by Region 10 of the Environmental Protection Agency (EPA). EPA has designated this funding program as Community Grants. The Community Grants program requires that grant recipients (in this case, the District) document conformance and compliance with numerous “cross-cutting” environmental statutes, including the aforementioned (3) statutes.
The District’s expectation is that the work products completed under the terms of this RFP will result in an ESA No-Effect Letter and documentation that the projects will either not result in or will avoid a “take” under the provisions of both the MBTA and the B&GEPA.
Proposal Requirements
A pre-proposal meeting will be held at the project sites on Thursday, October 6, 2022.; Interested firms will rendezvous at the District Office at 11900 Gravelly Lake Drive S.W. Lakewood, WA 98499 at 10:30 AM. From there, participants will caravan to each site. It is highly recommended, but not mandatory, that interested parties attend the pre-proposal meeting.
Proposals shall include the following information:
|
Project Approach |
Describe each task and project team member(s) responsible for the task; describe the approach and identify issues to be resolved. |
|
Relevant project experience |
Examples of similar projects (no more than five) with client contact and phone number for each project). |
|
Project team |
Each team member’s directly relevant qualifications and experience |
|
Project schedule |
Provide a milestone level schedule |
|
References |
Provide (3) references (with contact information and phone numbers) for projects similar to this project |
|
Project Level of Effort |
Provide a rate sheet and an estimate of hours required for each task described in the Project Approach |
There is no page limit for this proposal, but conciseness, clarity, and plain language will be scored higher than proposals that are verbose, long-winded, and filled with bewildering language. Use standard 8-1/2 x 11 pages that are numbered. Proposals that are structured in a format that mimics the sequence listed in the previous table will also be scored higher.
Proposal Submittal Requirements
All proposals must be received by the District by 4:30 PM, Monday, October 31, 2022
- Electronic submission (in pdf format only) of the proposal is permitted.
- If submitting electronically, email the proposal to: mmeyer@lakewoodwater.org
- If submitting hard copies, (4) complete copies must be delivered by the mandatory deadline to:
Marshall Meyer, Engineering Manager
Lakewood Water District
11900 Gravelly Lake Drive S.W.
Lakewood, WA 98499
Questions
For information or questions about this RFP, contact Gene Peterson, Managing Director, Peterson Resources, gene@petersonresources.com or 425-296-8770.
Consultant Evaluation and Selection Process
This selection process is structured to comply with Best Practice Guide for Procuring Services, Supplies, and Equipment Under EPA Assistance Agreements. These Best Practices impose several requirements on the District as a Community Grant recipient. Among those requirements is the requirement to conduct a cost or price analysis. Thus, the request for an estimate of the level of effort for this project. However, the District does not intend or expect to select a consultant based on price but rather will select what (in the sole opinion of the District) is the best firm to complete the required work.
EPA Best Practices also encourage strong consideration of Disadvantaged Business Enterprises (DBE) for Community Grant projects. Accordingly, the District will award DBE proposers additional consideration in the evaluation process.
District staff and the team will evaluate each consultant’s proposals based on the following criteria:
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1. Project approach appropriateness, thoroughness, and clarity |
Up to |
60 points |
|
2. Proposer’s experience and qualifications |
Up to |
20 points |
|
3. Proposed project schedule |
Up to |
20 points |
|
3. Quality of Proposer’s references |
Up to |
15 points |
|
4. Level of Effort proposed |
Up to |
10 points |
|
5. DBE, WBE, MBE Status |
Up to |
5 points |
After the proposals have been evaluated, the District intends to enter into contract negotiations with the highest-ranking firm. The District reserves the right to conduct interviews with top-ranked firms.
All firms submitting proposals will be notified in writing by November 9, 2022, as to their status in the selection process. District staff will recommend the selection of the most highly qualified consultant to the District’s Board of Commissioners. The final selection will be made by the Commissioners.
The District’s standard contract for consulting services (attached) will be used in negotiations with the selected firm. However, certain terms and/or conditions of the District’s standard contract may be revised if required by EPA. If the District and the selected firm are unable to agree on the terms and conditions of the contract, the District will terminate negotiations, and the next best-qualified firm will be contacted for contract negotiation.
The District may waive any informalities or irregularities in the proposal and reserves the right to accept, reject, or negotiate any or all proposals, including the right to award the contract in whole or in part if it is deemed in the District’s best interests. The District shall not be liable for any cost incurred by consultants in responding to this RFP.
Attached:
- Site/Vicinity Maps
- District Standard Agreement for Consulting Services
